Learn how to change school policies that benefit students, promote health and safety, and improve the school system. Show
When the Watsons came to Perryville High School for their eldest son’s first scheduled parent conference of ninth grade, they found something that neither ever saw in a school when they were students. In the hallways on every floor, as well as in the cafeteria, there were vending machines offering soda. Rita Watson was a hospital nutritionist, and her husband, Mel, was an athletic trainer who worked with the football and baseball teams at the local university. They had always provided a healthy diet for themselves and their two sons, and had taught their children good eating habits. Both of them were well aware of the rise in childhood obesity – it was more and more visible on the streets of Perryville these days – and they knew that soda was a major contributor to that rise. They felt that the high school – which, after all, offered health classes that taught students about good nutrition – should not be offering kids drinks that could be bad for them. They returned from the conference with a glowing report of their son’s progress, and the beginnings of a plan. As they researched the issue of soda and snack machines in high schools, they found that their presence was all too common. They also found that schools made a lot of money from contracts with soft drink companies – money that paid for extracurricular activities, supplies, and equipment. While the Watsons were supportive of these activities – both of their sons were athletes – they felt strongly that the school should be safeguarding students’ health, not encouraging unhealthy habits. The couple set out to change the school policy on vending machines. They wanted them either removed from the school, or to offer only foods and drinks that contributed to, rather than harmed, children’s health. Aware that they had an uphill battle on their hands – Perryville High made over $50,000 in contracts and soda sales every year – they enlisted their friends and determined to keep at it until they were successful. Sometimes school policies, like those that allow vending machines that sell unhealthy foods, can be harmful to students’ health or education. Sometimes, schools or school systems lack policies that would benefit students in particular ways. Sometimes their policies, formal or informal, are discriminatory or abusive of students’ rights. Parents, students, or concerned citizens often find themselves wanting to change school or school system policies…and many do. This section looks at what kinds of issues school policies might cover, and what it takes to change policies in a school system. What do we mean by changing policies in schools?
In the U.S., the variation among school systems – from state to state, from community to community, even from school to school – is enormous. There are obvious differences in size – many rural schools have fewer than 10 students a class, while some urban and suburban schools in large cities have thousands of students – but the variation doesn’t stop there. Looking at public schools alone, there are comprehensive and specialized high schools; charter schools; technical and trade high schools; magnet schools; alternative schools for students who can’t function in a standard classroom setting; and community-run schools, to mention only a few.
The ways in which these schools are organized and run vary as much as their purposes. Some are relatively independent: what goes on in the school is largely determined by the principal and teaching staff. Some involve parents as partners in planning and implementing both curriculum and school management. Some, unfortunately, have to be concerned with student violence, and feature metal detectors and police patrols. Some have strict dress codes – sometimes to the point of requiring uniforms – others have none. Some are devoted to academics, and to sending as many students as possible to top-ranked colleges; others seem much more concerned with sports or other extracurricular activities. By and large, schools mirror the educational philosophy and attitudes of the people in their districts. All of these schools have policies regarding everything from academic and curriculum requirements to the scheduling of lunches. System-wide policies are generally decided upon by the local school committee, while policies unique to a particular school are often set and implemented by the school staff. Most school systems and schools are hierarchical – they have a clear (at least to themselves) chain of command, and you have to follow that chain in order to communicate with the system. In the U.S., the links in that chain are usually (from the top down):
Each of these levels is one you might have to deal with in attempting to change school policy. (See Tool #1 for a more detailed description of “the players.”) In addition to whatever difficulties the system hierarchy might offer, there is the fact that most public school teachers and other non-administrative employees are unionized, a circumstance that can complicate (or, occasionally, make easier) a change initiative. The change you’re seeking might – or might appear to – conflict with the union contract, for instance, or might require a union member’s job description to change (a circumstance that would require union negotiations). Given the two factors of the management hierarchy and the union, advocates are often faced with the possibility of having to move the whole of a large and resistant bureaucracy in order to affect change. There are alternatives. Some schools are relatively independent, and can make decisions without having to go through several layers of school system. Some unions are willing to make compromises in the service of better outcomes for students. Often, if the policy change in question relates only to a particular school, and if it’s not momentous, the principal or faculty can make the change quietly, without fanfare or bureaucratic hassle.
In general, however, the School Committee is responsible for setting policy, and the Superintendent for carrying it out. Although the two advise and consult with each other, system-wide policy changes usually have to be approved by the School Committee, but that usually means that they must have the approval of the Superintendent as well, since most Committees value the Superintendent’s advice. If you can convince the Superintendent that change is necessary, it will probably happen, though perhaps not always as quickly as you’d like.
The Watsons wanted to eliminate vending machines or change their contents. What kinds of school policies might you want to change? The list is almost endless – and there is often someone who wants a change exactly opposite from the one you want. A short list of possibilities:
Why might you want to change policies in schools?There are seven overarching reasons to change school policies: to improve students’ health; to improve education; to meet the needs of particular groups; to improve classroom and school climate and culture; to protect students (and staff) from harm; to safeguard students’ rights; and to respond to a perceived community need.
To improve students’ (and others’) health.Schools often teach health courses, but they don’t always practice, or encourage students to practice, what they preach. Some policies that actually might improve student health:
To improve education.Changes in curriculum, in educational content, in expectations for students, in teaching methods, in class size, in teacher independence – all these and many other factors can lead to a better educational experience for students. Some other possible changes involve:
To meet the needs of particular groups.Some groups of students may need services in addition to those offered to the general school population, and it may take a policy change to obtain them. These groups include:
To improve classroom and school climate and culture.“Classroom climate” is a term that refers to what a classroom feels like – student and teacher attitudes, the level of tension, whether the purpose of the classroom seems to be work or otherwise, etc.. The culture of a school can be considered in much the same way as the culture of a society – the customs, norms, standards, and behaviors that the majority of students, teachers, and other school personnel define as appropriate and approve of, as well as those that are disapproved by the majority. The type of policy change needed in a given situation hangs on the character of the school. If the general atmosphere is too chaotic, it needs to be calmed; if it’s too rigid, it needs to be loosened up. Some of the potential targets of policy change that follow could be changed in either direction, depending upon what’s needed.
To protect students (and staff) from harm.In some schools, particularly in gang- plagued urban neighborhoods – where a culture of violence may be entrenched among teens – this may mean protecting everyone from gang-related or random physical violence by students or outsiders. But, in any school system, it may also mean protecting students from physical or psychological bullying (by teachers as well as other students), from safety hazards, and from health hazards.
Some changes that might help provide protection:
To safeguard students’ rights.Children have rights, just as adults do, although those rights are tempered by children’s need for structure and protection. Nonetheless, when those rights are violated unnecessarily, policy change to safeguard them is in order. Some of the constitutional rights that should be attended to:
To respond to a perceived community need.This may have to do with the establishment of a particular course or program (a multilingual program as a response to an influx of immigrants, for instance, or a tolerance course to address recent hate crimes), safety or security concerns (traffic patterns, procedures for school visitors), or the timing of the school day or school year (in Aroostook County, Maine, for instance, students get a three-week break in September and October to help with the potato harvest). When should you try to change policies in schools?Changes should obviously be attempted whenever it’s necessary, but there are some times that present especially good opportunities.
Who should be involved in changing school policies?The more stakeholders – those affected by, or having to implement, the policy in question – that can be involved, the more likely it is both that the policy change will take place, and that it will be maintained once it’s made. Stakeholders include:
How do you change policies in schools?School policy change, at least officially, has to happen from the inside. The School Committee (or at least the principal, if the change concerns only a single school) has to approve and institute the change. Furthermore, as we mentioned earlier, the school staff involved in implementing it have to actually do so, rather than just go through the motions, if the change is going to mean anything. At the same time, policy change often originates from outside the system, and that’s where you come in. Schools, as we discussed, are hierarchical, and like many hierarchical organizations, they can be resistant to change of any kind. They are often particularly resistant to change that implies that what they’ve been doing is wrong, incompetent, or harmful. It may take a good deal of pressure from parents, students, community members, and/or officials to get them to respond.
Marshal your support and begin to strategize.
Make contact with the allies you’ve identified. As you start to put a group together, people will bring others in. You don’t have to be secretive, but at this point, you might not want to publicize your effort. You may decide that the best approach is to see if you can accomplish what you want without going through the School Committee, in which case, the less publicity, the better. It is often crucial to find allies within the school system, at as many levels as possible. Teachers, administrators, the Superintendent, sympathetic School Committee members – anyone who’s supportive of what you’re doing should be involved to the extent possible. It’s important not to place anyone in a compromising position, but the more allies you can get inside the system, the better your chances of success.
Once you assemble at least a core group, drawing from as many sectors of the community as possible (the more sectors, the more support you can muster), you need to consider how you’re going to approach the situation. There are many possibilities: going around the School Committee entirely, a simple request, taking time to build support on the Committee, threatening a lawsuit, creating massive publicity through the media, using the steamroller of angry parents and community members (if you have one, and it’s appropriate)--every approach will work in some situation, and no approach will work in every situation. That’s why planning is important, and why it’s important to involve others in your planning. You may need only a bare-bones idea of whom to approach, or you may need a full-blown strategic plan; either way, you have to do some planning to decide on your course of action.
The other important tasks here are to work out systems of coordination and communication. If a particular organization takes the lead in a policy change effort, then that organization will usually act as the central point. If the effort is driven by an unorganized group of concerned parents, students, and others, they’ll need to establish some way to make sure that everyone knows what everyone else is doing, and to get the word out when action is needed. You don’t necessarily have to create a formal organization to accomplish these tasks, but it is important to set up a structure to make sure that they’re taken care of. Do your homework.The more you know about current policy, the school system, the issue your proposed changes relate to, and the individuals involved, the better your chances of success will be. The homework you need to do:
Take the time to find out the structure of the chain of command in the system. Is it rigid or flexible? Who reports to whom? Where do you start if you have a complaint or want to discuss an incident or issue? At the lowest level? At the highest? Whom will you offend if you don’t follow protocol?
As important as the protocol are the personalities of the people involved. Who are the members of the School Committee? Which members are potential allies in a policy change effort, which are potential opponents, and which are the neutrals you’ll have to convince? What positions have they taken on the issue in the past? What’s important to them? Who are their friends and constituencies? Who is up for reelection or reappointment?
Attend School Committee meetings to understand how the Committee functions. Who are the powerful voices on the Committee? Whose opinions are respected, and whose are ignored? Who influences whom? Who responds to what kinds of arguments? Does the Committee function well as a body, or is it racked with disagreement and distrust?
How are decisions made within the system? The superintendent may be almost totally independent, or may only act on the direction of the School Committee. The standard is usually somewhere in between, with the superintendent free to develop programs and initiatives on his own and/or with staff, but having to get approval from the Committee to carry them out. The superintendent’s opinion carries a good deal of weight with most Committees. What’s his educational philosophy (or does he have one)? What’s his management style? Is he concerned with educational quality, or simply with keeping his job? Other people to be acquainted with, at least at a distance, include other administrators, teachers, and staff, particularly union leaders and activists. Who is influential in the system, and whom do they influence? What are their priorities and concerns? What do they want and need (it’s often handy to know what you might be able to use as a bargaining chip)?
Allies and opponents don’t always break down neatly into identifiable groups. Sometimes, where a policy doesn’t particularly benefit or harm a particular group, it’s simply a diverse collection of individuals on each side of the issue, disagreeing about the right way to do things. In that case, you have to identify allies and opponents one by one.
Work to get your proposal for policy change implemented.Now that you’ve laid the groundwork for policy change, it’s time to start taking action. You should almost always start by following established procedure. (You might make an exception when there’s already a huge controversy over the issue in the schools and/or the community, and you know you have a fight on your hands.) That procedure varies from system to system (and sometimes even from school to school within a system), but if you’ve done your homework, you’ll know what it is. If following procedure doesn’t work – your proposal is rejected out of hand, no one will even give you a hearing, you’re blocked by bureaucratic stalling – it’s time for community action. We’ll look at both possibilities. Draft the policy you want It’s absolutely necessary to be crystal clear about what you want the policy change to accomplish. The best way to clarify is to draft the ideal policy, so that you know it speaks to exactly what you’re looking for. Then review your draft with both your core group of supporters and your allies inside the system, to filter out potential snags with community members and the institution. If you’re careful and thoughtful in this process, you’ll find and correct any flaws in your original ideas as well. Some areas to pay close attention to as you work on your draft:
Make your policy change effort as collaborative as possible. When you can, suggest setting up a committee of parents, students, teachers, administrators, School Committee members, and/or other interested citizens to consider alternatives, language, etc. to present to the School Committee. In general, start your discussions at the lowest responsible level in the hierarchy. This is both a matter of courtesy and a good strategic choice. Unless you already have an adversary relationship (and sometimes especially if you have an adversary relationship), it’s usually a bad idea to spring something on a school administrator with no advance warning. Suddenly appearing in a principal’s office with a group of angry parents, for instance, without first discussing with her the situation they’re angry about is more likely to make her defensive and entrenched in her position than to open her up to considering policy changes. Furthermore, it is very much in your interest to gain the support of the person(s) who will have to carry out the proposed policy. If you have to go farther up the chain, that support will help at each level.
For a system-wide issue, protocol usually requires that you start with the superintendent, who will, if he views it favorably, work with you to present a proposal for policy change to the School Committee. Even if he doesn’t lend support, he won’t be surprised by your eventual approach to the School Committee. (If you’re seeking to change a School Committee-generated policy, start with the Committee.) An advantage to starting at a low level is that sometimes, an issue can be handled at that level without going further. In many systems, a school principal can institute policy in his school (assuming it doesn’t have system-wide implications) without having to get permission from the superintendent or the School Committee. A teacher may be able to institute classroom policy to correct a problem, or may be able to change course content without any fanfare. If your issue can be resolved at a lower level, you may be able to save yourself a lot of trouble. If, however, you want to see broader changes, it still makes sense to start with the people who’ll have to implement the policy – especially if you can enlist their support. At the very least, they won’t be furious at you for sneaking up on them with something new. If you’re successful at this lower level, many of the steps below won’t be necessary. If you’re put off or denied, simply go up to the next step on the ladder, until you get to the School Committee. Get your group on the School Committee agenda. If the Superintendent and some Committee members are involved, they can make sure that you get enough time for a proper presentation. Present the proposed policy change at a School Committee meeting. For real results, you have to do more than simply show up. Here’s where your prior organizing will pay off.
If your proposed policy change is rejected, regroup and strategize again. There are a number of reasons your proposed change might have been rejected. In a sense, this may be even harder to deal with than the actual issue at hand. Most schools are, in fact, organized around the needs of the adults involved, rather than those of the children. “The way we’ve always done it” is often the path of least resistance, and steering people off that path can be extremely difficult.
The reality is that a social action approach may be necessary in any of these three situations, if the School Committee proves immovable and you believe the proposed change is necessary for the educational, physical, or psychological welfare of students. Some social action tactics that might prove helpful:
Once you gain the policy change you’re seeking, reorganize and tackle the next issue. Whether this effort was easy or difficult, you’ve put together a group that has worked together to effect a policy change . . . but your work’s not done. As with so much else described in the Tool Box, you need to maintain the gains you’ve made – make sure that the policy change is not only carried out, but carried out in the way that’s most beneficial to students, and continued for the foreseeable future. Furthermore, it’s unlikely that this is the only change necessary, either in the school system or in the community. Take some time to savor your victory, to celebrate, to congratulate yourselves . . . and then get back to the job of making the school system and the community the best it can be. In SummarySometimes, it’s necessary to seek policy change in schools or school systems, in order to enhance or protect the educational benefits to students, the physical and psychological health and safety of students and school staff, or the management and integrity of the system. Because schools and school systems tend to be hierarchical and difficult to move, this can lead to conflict or impasse, leaving students to suffer the effects of inferior learning opportunities, deteriorating or dangerous schools, or unfair or abusive treatment by school personnel or other students. It’s most effective to work collaboratively with the School Committee, the teachers’ union, and parents, students, and interested community members to arrive at the best solution to the problem and change and oversee policy accordingly. When there’s resistance to that course – because of a sincere difference of opinion, because of resistance to change of any sort, or because of unacceptable assumptions or ideas on the part of the policy makers (racism, for example), conflict of some sort may be inevitable. By putting together a strong and diverse community group of supporters of change, and by using the leverage that group commands – public pressure, media attention, research into best practices, etc. – you can achieve the change you’re aiming for. The less nasty and the more collaborative you can make the process, the better the chances will be that the next change effort – and there will be a next change effort; there always is – will be easier. Who is responsible for overseeing the implementation of the curriculum in the schools?Principals are responsible for the management of individual schools. They may have one or more vice-principals assigned to help them. Principals are responsible for: overseeing the teaching and curriculum in the school and making decisions about their school's School Improvement Plan.
Who is responsible for making education policy?Education is primarily a State and local responsibility in the United States. It is States and communities, as well as public and private organizations of all kinds, that establish schools and colleges, develop curricula, and determine requirements for enrollment and graduation.
Is responsible for overseeing the operations of the all the schools within a district?Administrators Superintendent The superintendent is a top-level administrator responsible for the overall operation of schools within a district.
What is the purpose and responsibility of the US Department of Education?The U.S. Department of Education is the agency of the federal government that establishes policy for, administers and coordinates most federal assistance to education. It assists the president in executing his education policies for the nation and in implementing laws enacted by Congress.
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