Lesson 26: Track Changes and Comments Show
/en/word/checking-spelling-and-grammar/content/ IntroductionLet's say someone asks you to proofread or collaborate on a document. If you had a printed copy, you might use a red pen to cross out sentences, mark misspellings, and add comments in the margins. Word allows you to do all of these things electronically using the Track Changes and Comments features. Optional: Download our practice document. Watch the video below to learn more about track changes and adding comments. Understanding Track ChangesWhen you turn on Track Changes, every change you make to the document will appear as a colored markup. If you delete text, it won't disappear; instead, the text will be crossed out. If you add text, it will be underlined. This allows you to see edits before making the changes permanent. If there are multiple reviewers, each person will be assigned a different markup color. To turn on Track Changes:
Your
tracked changes may look different from those seen above, depending on your computer's markup settings. Reviewing changesTracked changes are really just suggested changes. To become permanent, they must be accepted. On the other hand, the original author may disagree with some of the tracked changes and choose to reject them. To accept or reject changes:
To accept all changes at once, click the Accept drop-down arrow, then select Accept All. If you no longer want to track your changes, you can select Accept All and Stop Tracking. Track Changes viewing optionsIf you have a lot of tracked changes, they may become distracting if you're trying to read through a document. Fortunately, Word provides a few ways to customize how tracked changes appear:
To hide tracked changes:
You can also click the marker in the left margin to switch between Simple Markup and All Markup. Remember that hiding Track Changes is not the same as reviewing changes. You will still need to accept or reject the changes before sending out the final version of your document. To show revisions in balloons:Most revisions appear inline, meaning the text itself is marked. You can also choose to show the revisions in balloons, which moves most revisions to the right margin. Removing inline markups can make the document easier to read, and balloons also offer more detailed information about some markups.
To go back to inline markups, you can select either Show All Revisions Inline or Show Only Comments and Formatting in Balloons. CommentsSometimes you may want to add a comment to provide feedback instead of editing a document. While it's often used in combination with Track Changes, you don't necessarily need to have Track Changes turned on to add comments. To add comments:
To delete comments:
To delete all comments, click the Delete drop-down arrow and select Delete All Comments in Document. Comparing documentsIf you edit a document without tracking changes, it's still possible to use reviewing features such as Accept and Reject. You can do this by comparing two versions of the document. All you need is the original document and the revised document (the documents must also have different file names). To compare two documents:
Challenge!
/en/word/inspecting-and-protecting-documents/content/ What is the difference between simple markup and all markup?Simple Markup points out where changes are made with a red line in the margin. All Markup shows all edits with different colors of text and lines.
When you working with track changes what is the difference?Using Track Changes in Word allows you to do electronically what you used to do manually. No more red marks on a printed document; no more circled text with arrows indicating moves. Track Changes is composed of two parts.
What is simple markup?Simple Markup is a setting common in documents where tracked changes have been recorded. Simple Markup gives the reader a distraction-free view of their document after it has been edited. This feature does not incorporate the proposed changes made by the editor.
When working with track changes what is the difference between simple Market and Old Market?When working with Track Changes, what is the difference between Simple Markup and all Markup? Simple Markup shows the final version without inline markups; All Markups shows the final version with inline markups.
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