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But how exactly do you find the right project management tool–a tool that seems designed to meet your unique needs and preferences? Project management tools come in all shapes and sizes, but they all do one key thing: Help you organize and manage tasks to get your best work done on time, every time.
Think about your to-do lists. They make it easy to remember what you have to do, so you don’t have to risk forgetting critical steps or use your valuable brain power recalling tasks. Project management tools do something similar for project work. Organizing your steps, priorities, and workflows using a project management tool empowers you to focus on doing your best work—instead of spending time regrouping on what you need to do on any given day. We know you’re busy managing projects, so we’ve made it easy for you to find a tool that will accommodate your needs. Our top choices are broken down in the following sections:
Note: Some of these project management tools feature all or many of these capabilities; we’ve simply grouped the tools according to their most notable strength. Project management tools to manage multiple projectsThese tools have the capability to help teams organize multiple complex projects while still making work streamlined and simple. 1. monday.comProject management has never looked so good. monday.com makes every aspect of project management—from planning to tracking progress—an engaging and visually pleasing experience. It brings all the work organization tools you could ever need into an intuitive, attractive interface that’s a joy to use. Most project management platforms tend to be really good at one/two things and don’t offer a complete solution. This is where monday.com stands above the rest and is considered a Work OS that lets you manage any aspect of your work with dozens of integrations and automations. Why we love monday.com for project management:It’s sustainable. A lot of us have tried organizing our work with the best intentions. We slave over spreadsheets and Gantt charts until everything is planned to a T. Then something strange happens: We never want to look at those solutions again. They look boring, and they can become difficult to understand as you expand projects. A tool like monday.com, a tool people actually want to use, increases the likelihood that your team will follow through with their best-laid plans. We surveyed our SnackNation community to find out what they love about monday.com–here is what they had to say:
Standout features on monday.com:
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2. HubstaffHubstaff is an industry-leading time tracking and proof of work app for web, mobile, and desktop. With a time clock, optional screenshotting, and built-in invoicing features, managers can lead more efficient remote teams. Integrations with 30+ apps make Hubstaff a powerful project management, customer support, and HR tool. Why do we love Hubstaff for project management:The all-in-one work time tracker for managing field or remote teams. Most project management tools allow managers to organize and assign tasks in Kanban boards, Sprints or Gantt charts. But what good is dividing work into subtasks if they can’t track how long each task takes? Hubstaff helps leaders see what their teams are working on, what tools they’re using, and how long it takes them to complete tasks. When it’s time for budgeting and planning, they’ll have the data they need to set realistic project costs and goals. Standout Features on Hubstaff:
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3. TeamworkTeamwork is an enterprise project management platform you can manage ALL your client work. From invoicing, to time tracking, to unlimited client access, everything you need to run your client services is in Teamwork. As a truly comprehensive platform, it gives you the tools and reports you need to maximize resources and never miss a billable minute again. Get a bird’s eye view of every project, from milestones to capacity planning, budgeting and time tracking and more. Why do we love Teamwork for project management:It’s the all-in-one team project management platform made for client work. Teamwork gives you the tools and reports you need to maximize resources and never miss a billable minute again. Get a bird’s eye view of every project, from milestones to capacity planning, budgeting and time tracking and more. Collaborate in real-time with your team and clients to get your questions answered and projects delivered on time & on budget. From PM essentials like project templates, task management and custom fields to wish list favorites like time tracking, billing and assigning cards to multiple team members, Teamwork has you covered. Standout Features on Teamwork:
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4. NiftyNifty is the do-it-all collaboration and management tool that allows you to run Agile, Scrum, Waterfall, Six Sigma, or whatever term you’d use to describe your team’s workflow! Nifty is the easiest PM tool on the planet that can be as simple as a priority tracker or a decked-out portfolio management tool. Why do we love Nifty for project management:It is the glue between planning and execution. Nifty is the award-winning project management tool that closes the gap between communication and action to serve as the all-in-one remote office you and your team have been looking for. You no longer have to live in a world where all of your tools clutter up your screen as you try to manage planning new projects with executing existing ones. Nifty let’s you get down to business in one project management playground. Standout Features on Nifty:
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5. Toggl PlanWork doesn’t have to be dull, boring, or tick in a checkbox. Toggl Plan brings a fresh perspective to project management with a focus on macro-management and getting things done. It has simple, drag-and-drop features that help you plan work, track progress, and manage your team. Why do we love Toggl Plan for project management:It gives clear directions. Toggl Plan gives your team clear visual overviews about what’s happening and what’s coming next. It comes with customizable timelines and boards that can be tailored to match your workflow. Plus, it makes collaborative work easy using task comments and file attachments. All this comes together to help your team stay on top of work and get things done. With it’s simple, drag-and-drop interface Toggl Plan makes it easy for your team to get started and keep it up-to-date daily. Here’s what teams using Toggl Plan say:
Standout features of Toggl Plan:
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6. ShiftConsider Shift the one app to rule them all. If you’re sick of tabs, windows, countless bookmarks, and constant shifts between your human resources interface to approve time-off requests and your time-tracking application to enter your hours, then this mother-ship tool might be exactly what you need. Use it to access and seamlessly switch between all your favorite applications. Why we love Shift for project management:It minimizes brain clutter. It might seem easy, but just recalling the application you need to perform a specific task, finding the right link, and remembering your login information can drain your brain of the valuable processing power it needs to make important decisions. When you can access and switch between everything you need in one place, you’ll be able to redirect some of the mental energy you spent navigating toward actually doing project work. Standout features on Shift:
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7. PaymoPaymo designed its platform to address the common reasons projects fail. Paymo gives teams everything they need to plan and complete projects that exceed client expectations. Use Paymo to do everything from keeping clients happy through project transparency to collaborating effectively with all contributors and stakeholders. Why we love Paymo for project management:It’s a one-stop shop. Paymo allows users to conduct every piece of project management (team tasks and schedules) and also tasks associated with project management (invoicing and client communication). This centralized project management helps you streamline work, keep track of everything, and deliver amazing results to clients and customers without ever getting close to that peak stress threshold. Standout features on Paymo:
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8. HiveThe Hive platform provides the kind of radical work transparency modern companies need to boost productivity and work better together. Plan projects in multiple ways according to your preferences, and see team and company-wide views of projects. With all project information living in one place, you can see work like never before. You can isolate patterns that give you ideas for strategies to strengthen your business. Plus, when everyone can easily stay informed on key projects, you can enjoy:
Why we love Hive for project management:It gives workers autonomy. Project management tools could make some personalities feel trapped by mandated processes and therefore unmotivated to do their best. Hive, however, allows teams to choose the project management structure that works best for them. This allows the centralization managers need to optimize productivity while still giving teams the flexibility they need to perform their best. Standout features on Hive:
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9. GainSome one-line tasks can be deceptively complex. Example: Have site content approved. This is one line, one to-do, but checking it off might involve several substeps and several stakeholders. Gain helps make tasks like these as simple as they should be. Why we love Gain for project management:It makes complex tasks as easy to complete as simple ones. Gain provides a platform where people can simultaneously view content, leave feedback, and send approvals. Tasks that used to require tons of emails and meetings can be reduced to a few simple steps. Standout features on Gain:
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Project management tools with time trackingTools with time tracking allow users to enter hours and leaders to visualize time spent on tasks and projects. This simplifies billing and also enhances long-term strategic efficiency planning. 10. WrikeWrike embraces (and makes it easy for users to execute) the tenets of the Agile Movement, including collaboration and communication. Why we love Wrike for project management:It helps users transform how they work as they complete work. Using Wrike helps people complete work while also getting experience in using researched-based efficiency techniques. Standout features on Wrike:
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11. AsanaAsana is a project management tool as satisfying and usable as a to-do list. Why we love Asana for project management:It’s accessible to non project managers. Some project management tools have complicated views and features that might make non project planners cringe. Asana, featuring intuitive views and controls, appeals to everyone and anyone who plays a role in a project. Standout features on Asana:
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12. MavenlinkMavenlink helps separate teams conduct unified project work without overdosing on team communication tools. Why we love Mavenlink for project management:It helps bring people together. Great bosses know how to keep people informed and make priorities clear. Mavenlink helps you run a remote team by allowing members to conduct unified project work without overdosing on communication tools. Standout features on Mavenlink:
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13. ProductiveTime is money. This phrase may be cliche, but in the world of agency work and billable hours, it rings 100% true. Productive caters to agencies looking to maximize profitability by streamlining work. Why we love Productive for project management:Real-time profitability views remove surprises. Productive enables leaders to view hourly costs, fixed prices, overhead costs, and salary details—all to get the hard evidence they need to monitor and adjust workflows to achieve the best outcomes. Standout features on Productive:
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14. NutcacheNutcache’s project management model leverages expertise on how teams work together to help teams work more efficiently together. Why we love Nutcache for project management:It focuses on teamwork. With features focused on enhancing collaborating, Nutcache’s interface fosters the asset any project needs to be successful: strong teamwork. Standout features on Nutcache:
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15. ProWorkflowProWorkflow features all the tools you need to wrap your head around projects and stay on track until they’re complete. Why we love ProWorkflow for project management:Excellent support. Customers rave about ProWorkflow’s support team and services. These features ensure teams can get the most value from their experience. Standout features on ProWorkflow:
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16. ProjectManager.comThis tool doesn’t force you to choose between agile or waterfall methodologies. With a flexible project view, teams of all shapes and sizes can find the tools they need. Why we love ProjectManager.com for project management:It is a great value. ProjectManager.com’s suite doesn’t just include task management software, but also robust resource management tools to keep your project, time, and finances on the right track. Standout features on ProjectManager.com:
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Project management tools with Gantt chartsBefore interactive online tools existed, many project managers used Gantt project organization charts. Many modern tools still leverage the time-tested principles of Gantt charts in their interfaces. 17. GanttProThis tool, as its name suggests, uses classic Gantt charts as the foundation for their work strategies. Why we love GanttPro for project management:It lets teams view everything. Using GanttPro, teams can track changes, view comments, see deadline updates, and more. With all this information at their fingertips, teams always know where projects stands. Standout features on GanttPro:
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18. TeamGanttThis solution features an intuitive platform that puts the productivity-boosting capabilities of Gantt charts at everyone’s fingertips. Why we love TeamGantt for project management:Task dependencies eliminate confusion. When you’re planning work, it may be challenging to document that some tasks are dependent on other tasks without over-complicating workflows. With built-in features for detailing task dependencies, TeamGantt overcomes this common project management challenge. Standout features on TeamGantt:
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