Word 97-2003 (for Word 2007-2019 click here) Sections are the Word feature that controls page number formatting, headers and footers, orientation (portrait/landscape),
margins and columns. If you are having problems or questions with one of these, you need to know more about Sections in Word. After completing this lesson, you will be able to: Note: Although many of the links below contain certain version numbers as a part of the link,
the structure of sections including headers, footers, page numbers, margins and columns has remained the same since Word 97. Don't be afraid to look at something that says it is about a different version.
(this guide table of contents) ------- (MS Word New Users FAQ) This chapter last edited by Charles Kenyon on Sunday 23 October 2022 . Preliminary note. This chapter is based on the Sections chapter of the Legal Users Guide for Microsoft Word which was developed for Word 2002. It has been modified extensively by Charles Kenyon. The most extensive modification was the inclusion of hyperlinks, but the text has been modified as well as questions have arisen. These modifications have not undergone any kind of peer review, just comments from users. Using Sections in Word
Word 2007 - 2013 put the controls for breaks under the Page Layout tab under "Breaks" not on the Insert tab. When you do NOT want or at least need a Section Break
Here is an excellent summary image on some of what sections control:
How to view a Section BreakPractice: Inserting a Section break
Change Page Formatting in a Specific SectionPractice: Change Page Formats in Sections
Start a Section on an Odd-Numbered- (or Even-Numbered-) Page
Headers and Footers
CK Note: If you Edit the Header or Footer the formatting starts with a blank area using the Header and Footer paragraph styles. The basic Header and Footer styles have tab settings for a Center tab at 3" and a Right tab at 6.". These are based on 1.25" margins. You can easily view these settings by showing the Ruler (View -> Ruler).
If you want to change the appearance of all of the headers and footers in a document, modify the Header and Footer Styles. Your author tends to have headers and footers extend outside the page margins by half an inch and be in Italic using a different font. I use sanserif fonts for headers and footers and serif fonts for body text. This is intended to emphasize that the headers and footers are outside of the body, a textual frame for the page. Practice: Use the Header/Footer Toolbar
Word 2007 - 2013 put the controls for the Headers and Footers under the Insert tab. Different First PageWord 2007 - 2013 put the controls for page numbering under the Insert tab. Different options are presented and you can also get a dialog box using the Format Page Numbers button. Practice: Turn on Different First Page
Different Odd and Even
Here the second {PAGE} field in each is what you want to appear on that page. As written, these are for page numbers, but could be used for entire headers and footers as shown below. (Field codes by Paul Edstein) Have a Header and/or Footer Appear Only on the Last Page or on Certain Pages Without Using a Section Break
Header and Footer Placement and Space
Header and Footer Confusion?
Page Numbers in Word 97-2003
Fields
Page X of Y
Format Page Numbers
Same As Previous / Link to Previous
A document can have both Portrait and Landscape pages with Headers/Footers in one document.
Headers and Footers with Multiple Orientations in One Document
For more information on using chapter numbering, see http://wordmvp.com/FAQs/Numbering/ChapterNumber.htm. For more information on numbering appendixes, see http://www.ShaunaKelly.com/word/numbering/NumberingAppendixes.html. Formatting Page Numbers Practice: Format Page Numbers
Having Portrait-oriented headers/footers on a Landscape Page When a page is in landscape mode, the headers and footers are also in landscape mode. There are times when the writer wants to have the headers/footers stay in the same place on the physical page rather than rotate with the page content. This portion arose out of a question asked on the Microsoft Answers site and three solutions were given.
How to Put a Portrait Page Number on a Landscape Page by Bill Coan, MVP, Dave Rado, MVP, and Suzanne Barnhill, MVP Word 2010 Tutorial on Headers and Footers Headers and Footers in Word 2003 - From Basic to Elaborate - a Tutorial Columns (CK Section)
Practice: Formatting Columns
Printing a Range of Pages With Multiple Sections - CK note
Use your Status Bar to see what Section you are in. If it isn't showing Sections, right-click on it.
See this Microsoft Help article for more. Watermarks in Word 2003 (CK
Note)
Send as pdf and it will be harder to remove than than in Word format. Convert it somehow to a jpg and it becomes even more difficult. You can print and use a scanner to do this. You could, then, insert that jpg into a Word file. That said, there are some things that you can do in Word. Watermarks in Word are dimmed images in the header or footer. They have a "watermark" tag on them so that they can be manipulated using the Watermark feature. You can create your own non-Word watermark by inserting your own image in a header or footer. Then it can't be minapulated using the Watermark commands. You can create a watermark in Word, then copy the image to the clipboard and delete the watermark using the watermark command. Then re-insert the image (in the header). You can protect the document for filling in forms or otherwise restrict editing, there are ways around these, though. You can use a macro to limit access to the header. However, that only works if the recipient allows macros to run. Most do not. See also No Copies - No Editing - No Changes
Page Margins (CK Note)
Page Borders can be Section properties
Which Word Features Create Section Breaks Automatically?Which Section am I in?
Trouble Shooting Sections, Headers and Footers, Page Numbering
Another way to end up with a lot of Sections is by working with a converted document (i.e. Word Perfect, pdf, OpenOffice, Scanned Text) or text copied from a converted document or from a Web page. The conversion software aims to make a document in Word that looks like the original. However, there is no conversion software that handles Section formatting at all well, as far as I know as of January 1, 2014. This includes documents that started as Word documents, were converted to pdf, and then converted back. The conversion software can make every change or even apparent change in paragraph indents as a margin change. You can end up with a three-page document with fifty Sections! If you want to edit such text, you are often far ahead by simply copying as plain text and doing your formatting using Styles to duplicate the original formatting. Missing Sections - Ghost headers and footers - Page Number mysteriously restarts
I know I can have a different header/footer on the first page of my document / Section. Can I have a different one on the last page?
I made a change in my Section 2 Header / Footer and the Section 1 Header / Footer changed too.
I added a next-page Section break to my document. It should have been a continuous Section break instead. How to Delete a Next-Page Section Break That Won't Delete (and retain formatting)
How to have Word tell you which Section you are in.
Recap of Header/Footer settings
Troubleshooting Watermarks See also Troubleshooting Sections and Working with Sections This chapter from original Legal Users Guide to Microsoft Word 2002 - document in zip format How can you make the first page of a document have a different header than the other pages quizlet?How can you make the first page of a document have a different header than the other pages? Click the Header button, click Edit Header at the drop-down list, and then click the Different First Page check box.
Which of the following is true about headers and footers?Which of the following is true about headers and footers? Headers appear at the top of every page in a document. You can get help when working with an Office application in which one of the following areas?
Which of the following methods opens a header?The quickest way to open the header/footer area is to double-click in the very top (or bottom) area of your page, above the first line of text.
What happens when you click the hyphenation button in the page Setup group and then click Manual at the drop down list?Using manual hyphenation. Select the text you want to hyphenate manually. ... . On the Layout tab, in the Page Setup group, click Hyphenation and then select the Manual button:. Word immediately begins scanning the selection or the document for words to be hyphenated.. |