Keyboard shortcuts for Visio
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Many users find that using an external keyboard with keyboard shortcuts for Microsoft Visio helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse.
Notes:
The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
A plus sign (+) in a shortcut means that you need to press multiple keys at the same time.
A comma sign (,) in a shortcut means that you need to press multiple keys in order.
This article describes the keyboard shortcuts in Microsoft Visio on Windows.
Note: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.
In this topic
Frequently used shortcuts
Navigate in Visio
Edit and format text
Use the Snap & Glue features
Group, rotate, and flip shapes
Display drawing windows
Select tools
Crop a picture
Work with Visio shapes and stencils
Work with windows, task panes, and dialog boxes
Zoom
Frequently used shortcuts
This table lists the most frequently used shortcuts in Visio.
Cycle the focus through the left frame, the drawing, and shapes on the drawing that contain shape data, hyperlinks, and the address bar. | Tab key (forward) or Shift+Tab (backward) |
Enter the full-screen view. | F5 |
Exit the full-screen view. | Esc |
Open the Home tab on the ribbon. | Alt+H |
Open the Text dialog box. | F11 |
Open the Format Shape task pane. | F3 |
Group the selected shapes. | Ctrl+G or Ctrl+Shift+G |
Bring the selected shape to the front. | Ctrl+Shift+F |
Select the Pointer Tool. | Ctrl+1 |
Select the text tool. | Ctrl+2 |
Select the text block tool. | Ctrl+Shift+4 |
Move between master shapes in a stencil. | Arrow keys |
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Navigate in Visio
Move in the full-screen view mode
Use these keyboard shortcuts to move between Visio and another app or page when you are using the full-screen view.
Enter the full-screen view. | F5 |
Exit the full-screen view. | Esc |
Open the next page in the drawing. | Page down |
Return to the previous page in the drawing. | Page up |
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Move in a web page drawing
Cycle the focus through the left frame, the drawing, and shapes on the drawing that contain shape data, hyperlinks, and the address bar. | Tab key (forward) or Shift+Tab (backward) |
Activate the hyperlink for the shape or hyperlink on the drawing that has the focus. | Enter |
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Move in text or cells
Move one character to the left. | Left arrow key |
Move one character to the right. | Right arrow key |
Move one line up. | Up arrow key |
Move one line down. | Down arrow key |
Move one word to the left. | Ctrl+Left arrow key |
Move one word to the right. | Ctrl+Right arrow key |
Move to the end of the line. | End |
Move to the beginning of the line. | Home |
Move up one paragraph. | Ctrl+Up arrow key |
Move down one paragraph. | Ctrl+Down arrow key |
Move to the end of a text box. | Ctrl+End |
Move to the beginning of a text box. | Ctrl+Home |
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Navigate the ribbon
Press Alt.
The Key Tips are displayed as letters over each option that is available in the current view.
On your keyboard, press the key corresponding to the letter shown in the Key Tip over the option that you want to use. Depending on the letter you press, you might be shown additional Key Tips.
Press the keys corresponding to the letters until you reach and activate the option or control that you want.
In some cases, you must first select the letter of the group that contains the option. For example, press Alt+H, F, S to open the Size list box in the Font group.
Note: To cancel any action and hide the Key Tips, press Alt.
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Edit and format text
Open the Home tab in the ribbon. | Alt+H |
Open the Text dialog box. | F11 |
Open the Format Shape task pane. | F3 |
Switch bold formatting on or off. | Ctrl+B |
Switch italic formatting on or off. | Ctrl+I |
Switch underline formatting on or off. | Ctrl+U |
Switch double underline on or off. | Ctrl+Shift+D |
Switch all caps mode on or off. | Ctrl+Shift+A |
Switch small caps mode on or off. | Ctrl+Shift+K |
Switch subscript formatting on or off. | Ctrl+Equal sign ( = ) |
Switch superscript formatting on or off. | Ctrl+Shift+Equal sign ( = ) |
Increase the font size of the selected text. | Ctrl+Shift+Right angle bracket (>) |
Decrease the font size of the selected text. | Ctrl+Shift+Left angle bracket (<) |
Move to the next character. | Right arrow key |
Move to the previous character. | Left arrow key |
Move to the next line of text. | Down arrow key |
Move to the previous line of text. | Up arrow key |
Move to the next word. | Ctrl+Right arrow key |
Move to the previous word. | Ctrl+Left arrow key |
Move to the next paragraph. | Ctrl+Down or Up arrow key |
Move to the previous paragraph. | Ctrl+Up arrow key |
Select all text in a text block. | Ctrl+A |
Select the next character. | Shift+Right arrow key |
Select the previous character. | Shift+Left arrow key |
Select the next word. | Ctrl+Shift+Right arrow key |
Select the previous word. | Ctrl+Shift+Left arrow key |
Select the next line. | Shift+Down arrow key |
Select the previous line. | Shift+Up arrow key |
Select the next paragraph. | Ctrl+Shift+Down arrow key |
Select the previous paragraph. | Ctrl+Shift+Up arrow key |
Delete the previous word. | Ctrl+Backspace |
Replace the selected text with the field height. If no text is selected, replace all text with the field height for the selected shape. | Ctrl+Shift+H |
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Align text
Align text left. | Ctrl+Shift+L |
Center text horizontally. | Ctrl+Shift+C |
Align text right. | Ctrl+Shift+R |
Justify text horizontally. | Ctrl+Shift+J |
Top-align text vertically. | Ctrl+Shift+T |
Center text vertically. | Ctrl+Shift+M |
Bottom-align text vertically. | Ctrl+Shift+V |
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Use the Snap & Glue features
Open the Snap & Glue dialog box. | Alt+F9 |
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Group, rotate, and flip shapes
Group the selected shapes. | Ctrl+G or Ctrl+Shift+G |
Ungroup shapes in the selected group. | Ctrl+Shift+U |
Bring the selected shape to the front. | Ctrl+Shift+F |
Send the selected shape to the back. | Ctrl+Shift+B |
Rotate the selected shape to the left. | Ctrl+L |
Rotate the selected shape to the right. | Ctrl+R |
Flip the selected shape horizontally. | Ctrl+H |
Flip the selected shape vertically. | Ctrl+J |
Open the Align Shapes dialog box for the selected shape. | F8 |
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Display drawing windows
Display the open drawing windows tiled vertically. | Shift+F7 |
Display the open drawing windows tiled horizontally. | Ctrl+Shift+F7 |
Display the open drawing windows so that the title of every window is visible. | Alt+F7 or Ctrl+Alt+F7 |
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Select tools
Switch the Format Painter tool on or off. | Ctrl+Shift+P |
Select the Pointer Tool. | Ctrl+1 |
Select the Connector tool. | Ctrl+3 |
Select the connection point tool. | Ctrl+Shift+1 |
Select the text tool. | Ctrl+2 |
Select the text block tool. | Ctrl+Shift+4 |
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Select drawing tools
Select the rectangle tool. | Ctrl+8 |
Select the ellipse tool. | Ctrl+9 |
Select the line tool. | Ctrl+6 |
Select the arc tool. | Ctrl+7 |
Select the freeform tool. | Ctrl+5 |
Select the pencil tool. | Ctrl+4 |
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Crop a picture
Select the crop tool. | Ctrl+Shift+2 |
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Work with Visio shapes and stencils
Move from shape to shape in a drawing page
Move from shape to shape on the drawing page. A dotted rectangle indicates the shape that has the focus. Note: You can't move to shapes that are protected against selection or on a locked layer. | Tab key (forward) or Shift+Tab (backward) |
Select a shape that has focus. | Enter |
Select multiple shapes. | Tab key to bring the focus to the first shape, and then Enter. To bring the focus to another shape, press and hold down Shift, press the Tab key until the focus is on the shape, and then press Enter to add that shape to the selection. Repeat for each shape you want to select. |
Clear selection of or focus on a shape. | Esc |
Switch between text edit mode and shape selection mode on the selected shape. | F2 |
Nudge the selected shape. | Arrow keys |
Nudge the selected shape one pixel at a time. Note: Scroll lock must be turned off. | Shift+Arrow keys |
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Work with master shapes in a stencil
Move between master shapes in a stencil. | Arrow keys |
Move to the first master shape in a row of a stencil. | Home |
Move to the last master shape in a row of a stencil. | End |
Move to the first master shape in a column of a stencil. | Page up |
Move to the last master shape in a column of a stencil. | Page down |
Copy the selected master shapes to the clipboard. | Ctrl+C |
Paste the contents of the clipboard to a new stencil. Note: The new stencil must first be opened for editing. | Ctrl+V |
Select all the master shapes in a stencil. | Ctrl+A |
Select multiple master shapes (instead of all). | Arrow keys to bring the focus to the first master shape. Then to bring the focus to another master shape, press and hold down Shift, press the arrow keys until the focus is on the shape, and press Enter to add that shape to the selection. Repeat for each shape that you want to select. |
Select or cancel selection of a master shape that has the focus. | Shift+Enter |
Cancel the selection of master shapes in a stencil. | Esc |
Insert the selected master shapes into the drawing. | Ctrl+Enter |
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Work with stencils in edit mode
Delete the selected master shape. | Delete |
Cut the selected master shape from the custom stencil and put it on the clipboard. | Ctrl+X |
Rename the selected master shape. | F2 |
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Work with windows, task panes, and dialog boxes
Work with windows
Switch to the next window. | Alt+Tab |
Close the active window. | Alt+F4 |
Move to a task pane from another pane in the app window. Note: If pressing F6 doesn't display the task pane you want, try pressing Alt to put the focus to the ribbon. | F6 (You might have to press F6 more than once.) |
Maximize a selected window. | Ctrl+F10 |
Restore the size of the Visio app window after you maximized it. | Ctrl+F5 |
Copy a picture of the screen to the clipboard. | Print screen |
Copy a picture of the selected window to the clipboard. | Alt+Print screen |
For any window with an icon in its title bar (for example, a shapes window), display the window shortcut menu. | Alt+Spacebar |
Open the Page dialog box. | Shift+F4 |
Open the Reorder Pages dialog box. | Ctrl+Alt+P |
Cycle the focus through open drawings. | Ctrl+Tab or Ctrl+F6 |
Cycle the focus through open drawings in reverse order. | Ctrl+Shift+Tab or Ctrl+Shift+F6 |
Cycle the focus through pages in a drawing, including any visible markup overlays. | Ctrl+Page down |
Cycle the focus through pages in a drawing in reverse order. | Ctrl+Page up |
When a task pane is active, select the next or previous option in the task pane. | Tab key or Shift+Tab |
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Use the Help pane
The Help pane displays topics and other support content.
Open the Help pane. | F1 |
Select the next item in the Help pane. | Tab key |
Select the previous item in the Help pane. | Shift+Tab |
Move back to the Help home. | Alt+Left arrow key |
Scroll small amounts up or down within the currently displayed help topic. | Up or Down arrow key |
Scroll larger amounts up or down within the currently displayed help topic. | Page up or Page down |
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Work with task panes
Move to a task pane from another pane in the app window. Note: If pressing F6 doesn't display the task pane you want, try pressing Alt to put the focus on the ribbon, and then press F6 to move to the task pane. | F6 (You might have to press F6 more than once.) |
When a task pane is active, select the next or previous option in the task pane. | Tab key or Shift+Tab |
Move between choices on a selected submenu or move between options within a group of options in a dialog box. | Down or Up arrow key |
Open the selected menu, or perform the action assigned to the selected button. | Spacebar or Enter |
Open a shortcut menu. | Shift+F10 or the Windows Menu key |
When a menu or submenu is visible, select the first on the menu or submenu. | Home |
When a menu or submenu is visible, select the last command on the menu or submenu. | End |
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Float or anchor task panes
Press F6 repeatedly to select the task pane that you want.
Press Alt+Spacebar to open the menu for that task pane.
Press the Down arrow key to select the Float Window option, and then press Enter.
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Work with dialog boxes
Move to the next option or option group. | Tab key |
Move to the previous option or option group. | Shift+Tab |
Switch to the next tab in a dialog box. | Ctrl+Tab |
Switch to the previous tab in a dialog box. | Ctrl+Shift+Tab |
Move between options in an open dropdown list, or between options in a group of options. | Arrow keys |
Perform the action assigned to the selected button; select or clear the selected checkbox. | Spacebar |
Open a list if it is closed and move to a specific option in the list. | The first letter of an option in a dropdown list |
Select an option or select or clear a checkbox. | Alt+The underlined letter in an option or checkbox |
Open the selected dropdown list. | Alt+Down arrow key |
Close the selected dropdown list, or cancel a command and close a dialog box. | Esc |
Perform the action assigned to the default button in a dialog box. | Enter |
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Use edit boxes within dialog boxes
An edit box is a blank box in which you type or paste an entry, such as your username or the path of a folder.
Move to the beginning of the entry. | Home |
Move to the end of the entry. | End |
Move one character to the left or right. | Left or Right arrow key |
Move one word to the left. | Ctrl+Left arrow key |
Move one word to the right. | Ctrl+Right arrow key |
Select or cancel selection one character to the left. | Shift+Left arrow key |
Select or cancel selection one character to the right. | Shift+Right arrow key |
Select or cancel selection one word to the left. | Ctrl+Shift+Left arrow key |
Select or cancel selection one word to the right. | Ctrl+Shift+Right arrow key |
Select from the insertion point to the beginning of the entry. | Shift+Home |
Select from the insertion point to the end of the entry. | Shift+End |
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Use the Open and Save As dialog boxes
Move to the next option or option group. | Tab key |
Move to the previous option or option group. | Shift+Tab |
Move between options in an open dropdown list, or between options in a group of options. | Arrow keys |
Perform the action assigned to the selected button. | Enter or Spacebar |
Move to the Save as type list in the Save As dialog box. | Alt+T |
Move to the File name box. | Alt+N |
Move to the file type list in the Open dialog box. | Alt+T |
Open a selected file in the Open dialog box. | Alt+O |
Save the current file in the Save dialog box. | Alt+S |
Open the selected dropdown list. | Alt+Down arrow key |
Close the selected dropdown list, or cancel a command and close a dialog box. | Esc |
Update the file list. | F5 |
Display a shortcut menu for a selected item such as a folder or file. | Shift+F10 or the Windows Menu key |
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Zoom
Zoom in. | Alt+F6 |
Zoom out. | Alt+Shift+F6 |
Fit the view to the window. | Ctrl+Shift+W |
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See also
Visio help & learning
Screen reader support for Visio
Use a screen reader to explore and navigate Visio
This article describes the keyboard shortcuts in Visio for the web.
Note: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F and then type your search words.
In this topic
Frequently used shortcuts
Page navigation
Ribbon navigation
Work with shapes
Format text
Move the insertion point in text
Select content or expand selection
Frequently used shortcuts
Select all. | Ctrl+A |
Print. | Ctrl+P |
Cut a selection. | Ctrl+X |
Copy a selection. | Ctrl+C |
Paste a selection. | Ctrl+V |
Undo a recent action. | Ctrl+Z |
Redo a recent action. | Ctrl+Y |
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Page navigation
Go to the next object. | Tab key |
Go to the previous object. | Shift+Tab |
Pan the diagram. | Arrow keys |
Zoom in. | Ctrl+Plus sign (+) |
Zoom out. | Ctrl+Minus sign (-) |
Navigate to the next section on the page. | Ctrl+F6 |
Navigate to the previous section on the page. | Ctrl+Shift+F6 |
With the focus on the page tab, open the page tab context menu. | Shift+F10 or the Windows Menu key |
Navigate the status bar. | Tab or Shift+Tab |
Activate a button or command on the status bar. | Enter |
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Ribbon navigation
Move to the next or previous ribbon tab. | Tab key or Shift+Tab |
Move the focus to commands on the ribbon. | Enter |
Activate a selected command. | Spacebar or Enter |
Open the submenu for a selected command. | Spacebar, Enter, or Alt+Down arrow key |
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Work with shapes
Move a shape. | Arrow keys |
Move a shape by one pixel. | Shift+Arrow keys |
Select all shapes on the page. | Ctrl+A |
Edit text in a shape. | Enter or Spacebar |
Stop editing text in a shape. | Esc |
Rotate shape by 90 degrees in clockwise direction. | Ctrl+R |
Rotate shape by 90 degrees in counterclockwise direction. | Ctrl+L |
Group selected objects. | Ctrl+G |
Ungroup a group. | Ctrl+Shift+U |
Delete a selected shape. | Delete |
Duplicate a shape. | Ctrl+D |
With the focus on a shape in the Shapes gallery, insert the shape on the canvas. | Enter |
Show auto-connection suggestions with Quick Shapes. | Ctrl+Arrow keys |
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Format text
Apply bold formatting to the selected text. | Ctrl+B |
Apply italic formatting to the selected text. | Ctrl+I |
Underline the selected text. | Ctrl+U |
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Move the insertion point in text
Move on character to the right. | Right arrow key |
Move one character to the left. | Left arrow key |
Move one word to the right. | Ctrl+Right arrow key |
Move one word to the left. | Ctrl+Left arrow key |
Move one line up. | Up arrow key |
Move one line down. | Down arrow key |
Move one paragraph up. | Ctrl+Up arrow key |
Move one paragraph down. | Ctrl+Down arrow key |
Move to the beginning of the line. | Home |
Move to the end of the line. | End |
Move to the beginning of the page. | Ctrl+Home |
Move to the end of the page. | Ctrl+End |
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Select content or expand selection
Select or expand selection one character to the right. | Shift+Right arrow key |
Select or expand selection one character to the left. | Shift+Left arrow key |
Select or expand selection one word to the right. | Shift+Ctrl+Right arrow key |
Select or expand selection one word to the left. | Shift+Ctrl+Left arrow key |
Select or expand selection one line up. | Shift+Up arrow key |
Select or expand selection one line down. | Shift+Down arrow key |
Select or expand selection one paragraph up. | Shift+Ctrl+Up arrow key |
Select or expand selection one paragraph down. | Shift+Ctrl+Down arrow key |
Select or expand selection to the beginning of the line. | Shift+Home |
Select or expand selection to the end of the line. | Shift+End |
Select or expand selection to the beginning of the page. | Shift+Ctrl+Home |
Select or expand selection to the end of the page. | Shift+Ctrl+End |
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See also
Visio help & learning
Screen reader support for Visio
Keyboard shortcuts for using the Help window The Help window provides access to all Office Help content. The Help window displays topics and other Help content. In the Help window To do this Press Open the Help window. F1 Close the Help window. ALT+F4 Switch between the Help window and the active app. ALT+TAB Go back to Visio 2010 Home. ALT+HOME Select the next item in the Help window. TAB Select the previous item in the Help window. SHIFT+TAB Perform the action for the selected item. ENTER Select the next hidden text or hyperlink, including Show All or Hide All at the top of a topic. TAB Select the previous hidden text or hyperlink. SHIFT+TAB Perform the action for the selected Show All, Hide All, hidden text, or hyperlink. ENTER Move back to the previous Help topic (Back button). ALT+LEFT ARROW Move forward to the next Help topic (Forward button). ALT+RIGHT ARROW Scroll small amounts up or down, respectively, within the currently displayed Help topic. UP or DOWN ARROW Scroll larger amounts up or down, respectively, within the currently displayed Help topic. PAGE UP or PAGE DOWN Display a menu of commands for the Help window. This requires that the Help window have the active focus (click in the Help window). SHIFT+F10 Stop the last action (Stop button). ESC Refresh the window (Refresh button). F5 Switch among areas in the Help window; for example, switch between the toolbar, address bar, and Search list. F6 In a Table of Contents in tree view, select the next or previous item, respectively. UP or DOWN ARROW In a Table of Contents in tree view, expand or collapse the selected item, respectively. LEFT or RIGHT ARROW Display and use windows To do this Press Switch to the next window. ALT+TAB Switch to the previous window. ALT+SHIFT+TAB Close the active window. ALT+F4 Move to a task pane from another pane in the app window (clockwise direction). You might need to press F6 more than once. Note: If pressing F6 does not display the task pane you want, try pressing ALT to put the focus on the ribbon. F6 Maximize a selected window. CTRL+F10 Restore the size of the Visio app window after you maximized it. CTRL+F5 Copy a picture of the screen to the Clipboard. PRINT SCREEN Copy a picture of the selected window to the Clipboard. ALT+PRINT SCREEN For any window with an icon in its title bar (for example, a shapes window), display the window shortcut menu. ALT+SPACEBAR Open the Page dialog box. SHIFT+F4 Open the Reorder Pages dialog box. CTRL+ALT+P Cycle the focus through open drawings. CTRL+TAB or CTRL+F6 Cycle the focus through open drawings in reverse order. CTRL+SHIFT+TAB or CTRL+SHIFT+F6 Cycle the focus through pages in a drawing, including any visible markup overlays. CTRL+PAGE DOWN Cycle the focus through pages in a drawing in reverse order. CTRL+PAGE UP When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB Change or resize the font To do this Press Increase the font size of the selected text. CTRL+SHIFT+> Decrease the font size of the selected text. CTRL+SHIFT+< Move around in text or cells To do this Press Move one character to the left. LEFT ARROW Move one character to the right. RIGHT ARROW Move one line up. UP ARROW Move one line down. DOWN ARROW Move one word to the left. CTRL+LEFT ARROW Move one word to the right. CTRL+RIGHT ARROW Move to the end of a line. END Move to the beginning of a line. HOME Move up one paragraph. CTRL+UP ARROW Move down one paragraph. CTRL+DOWN ARROW Move to the end of a text box. CTRL+END Move to the beginning of a text box. CTRL+HOME Access and use task panes To do this Press Move to a task pane from another pane in the app window. (You might need to press F6 more than once.) Note: If pressing F6 does not display the task pane you want, try pressing ALT to put the focus on the ribbon and then pressing F6 to move to the task pane. F6 When a task pane is active, select the next or previous option in the task pane. TAB or SHIFT+TAB Move among choices on a selected submenu; move among certain options in a group of options in a dialog box. DOWN or UP ARROW Open the selected menu, or perform the action assigned to the selected button. SPACEBAR or ENTER Open a shortcut menu SHIFT+F10 When a menu or submenu is visible, select the first or last command, respectively, on the menu or submenu. HOME or END Float or anchor task panes Press F6 repeatedly to select the task pane that you want. Press ALT+SPACEBAR to open the menu for that task pane. Press the DOWN ARROW key to select the Float Window command, and then press ENTER. Use dialog boxes To do this Press Move to the next option or option group. TAB Move to the previous option or option group. SHIFT+TAB Switch to the next tab in a dialog box. CTRL+TAB Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB Move between options in an open dropdown list, or between options in a group of options. Arrow keys Perform the action assigned to the selected button; select or clear the selected checkbox. SPACEBAR Open the list if it is closed and move to that option in the list. First letter of an option in a dropdown list Select an option; select or clear a checkbox. ALT+ the letter underlined in an option Open a selected dropdown list. ALT+DOWN ARROW Close a selected dropdown list; cancel a command and close a dialog box. ESC Perform the action assigned to a default button in a dialog box. ENTER Use edit boxes within dialog boxes An edit box is a blank in which you type or paste an entry, such as your username or the path of a folder. To do this Press Move to the beginning of the entry. HOME Move to the end of the entry. END Move one character to the left or right. LEFT or RIGHT ARROW Move one word to the left. CTRL+LEFT ARROW Move one word to the right. CTRL+RIGHT ARROW Select or cancel selection one character to the left. SHIFT+LEFT ARROW Select or cancel selection one character to the right. SHIFT+RIGHT ARROW Select or cancel selection one word to the left. CTRL+SHIFT+LEFT ARROW Select or cancel selection one word to the right. CTRL+SHIFT+RIGHT ARROW Select from the insertion point to the beginning of the entry. SHIFT+HOME Select from the insertion point to the end of the entry. SHIFT+END Use the Open and Save As dialog boxes To do this Press Move to the next option or option group. TAB Move to the previous option or option group. SHIFT+TAB Move between options in an open dropdown list, or between options in a group of options. Arrow keys Perform the action assigned to the selected button ENTER, SPACEBAR Move to the Save as type list in the Save As dialog box ALT+T Move to the File name box ALT+N Move to the file type list in the Open dialog box ALT+T Open a selected file in the Open dialog box ALT+O Save the current file in the Save dialog box ALT+S Open a selected dropdown list. ALT+DOWN ARROW Close a selected dropdown list; cancel a command and close a dialog box. ESC Update the file list F5 Display a shortcut menu for a selected item such as a folder or file SHIFT+F10 Edit text To do this Press Move to the next or previous character, respectively, in a line of text. RIGHT ARROW or LEFT ARROW Move to the next or previous line of text, respectively. DOWN or UP ARROW Move to the next or previous word, respectively, in a line of text. CTRL+RIGHT ARROW or CTRL+LEFT ARROW Move to the next or previous paragraph, respectively. CTRL+DOWN or UP ARROW Select all the text in a text block. CTRL+A Select the next or previous character, respectively. SHIFT+RIGHT ARROW or SHIFT+LEFT ARROW Select the next or previous word, respectively. CTRL+SHIFT+RIGHT ARROW or CTRL+SHIFT+LEFT ARROW Select the next or previous line, respectively. SHIFT+DOWN or UP ARROW Select the next or previous paragraph, respectively. CTRL+SHIFT+DOWN or UP ARROW Delete the previous word. CTRL+BACKSPACE Replace the selected text with the field height. If no text is selected, replace all text with the field height for the selected shape. CTRL+SHIFT+H Format text To do this Press Turn bold ( CTRL+B Turn italic ( CTRL+I Turn underline ( CTRL+U Turn double underline on or off. CTRL+SHIFT+D Turn all caps on or off. CTRL+SHIFT+A Turn small caps on or off. CTRL+SHIFT+K Turn subscript ( CTRL+= Turn superscript ( CTRL+SHIFT+= Increase the font size of the selected text. CTRL+SHIFT+> Decrease the font size of the selected text. CTRL+SHIFT+< Align text To do this Press Align text left. CTRL+SHIFT+L Center text horizontally. CTRL+SHIFT+C Align text right. CTRL+SHIFT+R Justify text horizontally. CTRL+SHIFT+J Top-align text vertically. CTRL+SHIFT+T Center text vertically. CTRL+SHIFT+M Bottom-align text vertically. CTRL+SHIFT+V Navigate the Ribbon Press ALT. The KeyTips are displayed over each feature that is available in the current view.
Online Help
Microsoft Office basics
Text
Zoom and navigation
Press the letter shown in the KeyTip over the feature that you want to use.
Depending on which letter you press, you might be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, along with the KeyTips for the groups on that tab.
Continue pressing letters until you press the letter of the command or option that you want to use. In some cases, you must first press the letter of the group that contains the command. For example, if the Home tab is active, press ALT+H, F, S will take you to the Size list box in the Font group.
Note: To cancel the action that you are taking and hide the KeyTips, press ALT.
Zoom
Zoom in. | ALT+F6 |
Zoom out. | ALT+SHIFT+F6 |
Fit to window | CTRL+SHIFT+W |
Move around in full-screen view
Use these keyboard shortcuts to move between Visio and another app or page when you are in full-screen view.
Enter full-screen view | F5 |
Exit full-screen view | ESC |
Open the next page in the drawing. | PAGE DOWN |
Return to the previous page in the drawing. | PAGE UP |
Move around a Web page drawing
Cycle the focus through the left frame, the drawing, and shapes on the drawing that contain shape data, hyperlinks, and the address bar. | TAB |
Activate the hyperlink for the shape or hyperlink on the drawing that has focus. | ENTER |
Visio-specific tasks
Format text
Open the Home tab in the ribbon | ALT+H |
Open the Font tab in the Text dialog bo. | F11 |
Open the Paragraph tab in the Text dialog box. | SHIFT+F11 |
Open the Tabs tab in the Text dialog box. | CTRL+F11 |
Open the Fill dialog box for the selected shape. | F3 |
Open the Line dialog box. | SHIFT+F3 |
Use the Snap & Glue features
Open the General tab in the Snap & Glue dialog box. | ALT+F9 |
Select or clear the Snap checkbox on the General tab in the Snap & Glue dialog box; snaps shapes to items selected in the Snap to section of the dialog box. | S |
Select or clear the Glue checkbox on the General tab in the Snap & Glue dialog box; glues shapes to items selected in the Glue to section of the dialog box (Tools menu, Snap & Glue). | G |
Group, rotate, and flip shapes
Group the selected shapes. | CTRL+G or CTRL+SHIFT+G |
Ungroup shapes in the selected group. | CTRL+SHIFT+U |
Bring the selected shape to the front. | CTRL+SHIFT+F |
Send the selected shape to the back. | CTRL+SHIFT+B |
Rotate the selected shape to the left. | CTRL+L |
Rotate the selected shape to the right. | CTRL+R |
Flip the selected shape horizontally. | CTRL+H |
Flip the selected shape vertically. | CTRL+J |
Open the Align Shapes dialog box for the selected shape. | F8 |
View drawing windows
Display the open drawing windows tiled vertically. | SHIFT+F7 |
Display the open drawing windows tiled horizontally. | CTRL+SHIFT+F7 |
Display the open drawing windows so that you can see the title of every window. | ALT+F7 or CTRL+ALT+F7 |
Visio-specific toolbars
Select tools
Switch the Format Painter tool on or off ( | CTRL+SHIFT+P |
Select the Pointer Tool ( | CTRL+1 |
Select the Connector tool ( | CTRL+3 |
Select the connection point tool | CTRL+SHIFT+1 |
Select the text tool ( | CTRL+2 |
Select the text box tool ( | CTRL+SHIFT+4 |
Select the drawing tools
Select the Rectangle Tool ( | CTRL+8 |
Select the Ellipse Tool ( | CTRL+9 |
Select the Line Tool ( | CTRL+6 |
Select the Arc Tool ( | CTRL+7 |
Select the Freeform Tool ( | CTRL+5 |
Select the Pencil Tool ( | CTRL+4 |
Crop a picture
Select the Crop tool ( | CTRL+SHIFT+2 |
Visio shapes and stencils
Move from shape to shape in a drawing page
Move from shape to shape on the drawing page. A dotted rectangle indicates the shape that has the focus. Note: You cannot move to shapes that are protected against selection or on a locked layer. | TAB |
Move from shape to shape on the drawing page in reverse order. | SHIFT+TAB |
Select a shape that has focus. Note: To select multiple shapes, press the TAB key to bring focus to the first shape you want to select, and then press ENTER. Hold down SHIFT while you press the TAB key to bring focus to another shape. When the focus rectangle is over the shape you want, press ENTER to add that shape to the selection. Repeat for each shape you want to select. | ENTER |
Clear selection of or focus on a shape. | ESC |
Switch between text edit mode and shape selection mode on a selected shape. | F2 |
Nudge a selected shape. | Arrow keys |
Nudge a selected shape 1 pixel at a time. Note: SCROLL LOCK must be turned off. | SHIFT+Arrow keys |
Work with master shapes in a stencil
Move between master shapes in a stencil. | Arrow keys |
Move to the first master shape in a row of a stencil. | HOME |
Move to the last master shape in a row of a stencil. | END |
Move to the first master shape in a column of a stencil. | PAGE UP |
Move to the last master shape in a column of a stencil. | PAGE DOWN |
Copy the selected master shapes to the Clipboard. | CTRL+C |
Paste the contents of the Clipboard to a new stencil. Note: The new stencil must first be opened for editing. | CTRL+V |
Select all the master shapes in a stencil. Note: To select multiple master shapes, press the arrow keys to bring focus to the first master shape you want. Hold down SHIFT while you press the arrow keys to bring focus to another master. When the focus rectangle is over the master you want, press ENTER to add that master to the selection. Repeat for each master you want to select. | CTRL+A |
Select or cancel selection of a master shape that has focus. | SHIFT+ENTER |
Cancel the selection of master shapes in a stencil. | ESC |
Insert the selected master shapes into the drawing. | CTRL+ENTER |
Work with stencils in edit mode
Delete the selected master shape. | DELETE |
Cut the selected master shape from the custom stencil and put it on the Clipboard. | CTRL+X |
Rename the selected master shape. | F2 |
See also
Visio help center
Use a screen reader to explore and navigate Visio
Visio for the web help
Make a Visio for the web diagram accessible
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.